Info for Team Captains

Without Team Captains doing all the organising, there would be no Fidelity Life Corporate Challenge so we want to thank you for your efforts! We know your team will have a fantastic time at the event … and that’s down to you and your organisational skills in rallying the troops! This page has some information to make it as easy as possible for you to organise your team, as well as some ideas on how you can increase participation rates for your organisation such as getting some Corporate Challenge posters up on your wall.

The first thing to do to get started is to decide how you will organise your team. There are two choices: online or offline.

Online Teams

Online teams are organised using our Team Manager system. As the Team Manager, you create your team and provide yourself with a password to access the back-end of the system and also a team password for the people in your organisation to use to join the team. Setting up your team is easy, just follow the links on the How To Enter page as if you were doing a new race entry.

On the first page, select the option for “I would like to create a new team” and follow the prompts from there. The system will email you confirmation of your team details as well as a direct link to the back end so you can monitor entries as they come in.

Payment Type
One important thing to consider is how the entrant for your team will pay the entry fee. Many organisations choose to cover the entry fees on their employees behalf. In this case, you should select the “Payment by Team Manager” option when creating the team. When this option is enabled, each entrant can Save their entry at the end of the entry process without having to pay for it. These race entries are then queued in your Team Captain system where you can pay for them one at a time or all at once when the team is complete. Payment this way can be by credit card, cheque or bank transfer.

If your organisation is not covering the entry fees then each individual will have to pay for their entry at the time that it is made. In this case, select the “Payment by Participant” option when you are creating your team. Using this method, payment must be made by each entrant using a credit card.

Important! You do not have to complete a full registration to create a team. Just complete the first part of the registration where you fill in the team details and then close your browser. You will still receive email confirmation that your team has been created.

Offline Teams

If you prefer, you can organise your team yourself and maintain a list of those taking part. Using this method, you can print out a PDF copy entry form, complete it and send it to the mailing address provided. You can download the PDF entry form from the enter page here.

Even better than the PDF entry form is the EXCEL spreadsheet which you can also download on the enter page. Using this you can maintain your own list and email it to us and make payment by bank transfer or mail us a cheque.

Important! T-shirt sizes cannot be guaranteed for Offline Teams as we have limited numbers in each size printed and prepared for us well in advance of the events. We will do our best to meet your requirements but to be absolutely sure of getting your required sizes, please use the Online Teams method. Irrespective of the method you are using, if you have any issues or need a bit of a guidance, please just Contact Us.

Entry Close & Race Packs

All team entries must be finalised at least 14 days prior to your event. We will then send race packs for all of the members of your team to you 7-10 days out from the race and you can distribute those to your team members. Please take extra care when handing out race numbers and timing tags as it is vital for the results that everyone wears the correct timing tag.

Building Your Team

Here are a few ideas on how you can find more team members for your team …

  • Put a good case to your manager for the organisation to cover the entry fees. The Fidelity Life Corporate Challenge is a great team building exercise as well as promoting an active and healthy lifestyle and studies show this makes for happier and more productive employees.
  • Print out one of our posters and pin it to the notice board in the break room. Add your name and contact details to the top so that people who are interested can get in touch with you to find out more. If you don’t have access to a printer, we can mail one to you.
  • Use your company email system (check on your organisation’s policies on this first!) to let people in the organisation know about the events and dates and ask them to reply to the email if they are interested in taking part.
  • Check the company intranet or phone book to find out who is in charge of corporate health and wellness initiatives. Most large organisations will have a co-ordinator for this. When you find that person, ask them how you can work together to get a team entered into the Corporate Challenge.
  • Find other runners and walkers in your company. Some large organisations may have runners or walkers clubs already established but even smaller companies probably have informal groups of runners or walkers who train together at lunchtimes or right after work.
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